Application
This unit describes the skills and knowledge required to establish and implement project governance. It involves identifying, applying, monitoring and reviewing project governance.
It applies to individuals responsible for managing and leading a project in an organisation, business or as a consultant.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
1. Identify project governance structure | 1.1 Identify project scope, timeline, resources and budget 1.2 Identify stakeholders required for project governance and decision-making 1.3 Assign governance roles and responsibilities to relevant stakeholders and establish delegated authorities 1.4 Develop and communicate governance plan to relevant stakeholders |
2. Develop relevant documents and apply project governance | 2.1 Create a decision-making framework 2.2 Provide information on governance planning to team 2.3 Identify potential risks and develop risk management plan 2.4 Plan for any change and establish change management processes 2.5 Develop processes to manage budget and resources 2.6 Develop relevant documents related to communication, conflict management and stakeholder management 2.7 Seek approval from relevant stakeholders on all project documentation |
3. Monitor project governance | 3.1 Develop knowledge management systems to capture progress, insights and experiences 3.2 Track progress against established timeline and budget and confirm deadlines are being met 3.3 Communicate to organisation and project authorities on performance and issues arising from governance arrangements |
4.Review project governance | 4.1 Analyse and review project governance impact on achieving project objectives 4.2 Seek feedback from relevant stakeholders on project governance 4.3 Document lessons learned, identified improvements and recommendations to assist future projects |
Evidence of Performance
The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:
manage project governance on at least one occasion.
In the course of above, the candidate must:
develop and implement a governance plan
demonstrate effective team leadership
monitor and evaluate project governance structure.
Evidence of Knowledge
The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:
project scope, timeline, resources and budget
escalation and issues management models
frameworks for authority delegations
organisation or industry governance models in context of the project
project governance plans
methods to moderate and solve conflicts in context of project management
decision-making framework
communication plan
risk management plan
conflict management strategies
project management plan
stakeholder management plan
knowledge management systems.
Assessment Conditions
Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.
This includes access to:
examples of project governance documentation
records of governance implementation in stakeholder and team activities.
Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Foundation Skills
Reading | Evaluates and critiques ideas and information from a range of sources and determines how content may be applied according to organisational requirements |
Writing | Develops plans, reports and recommendations using vocabulary, structure and conventions appropriate to text |
Oral Communication | Participates in a range of verbal exchanges using clear and detailed language to provide relevant information Uses active listening and questioning to confirm understanding |
Self-management | Recognises and responds to explicit and implicit organisational procedures and protocols Takes responsibility for high-impact decisions in complex situations |
Teamwork | Selects and uses appropriate conventions and protocols when communicating with internal and external stakeholders to seek or share information Collaborates with others to achieve joint outcomes, playing an active role in facilitating effective group interaction and agreement |
Problem-solving | Manages conflict in workplace through recognising contributing factors and implementing resolution strategies Recognises and addresses complex problems involving multiple variables |
Planning and organising | Organises time and effort around priorities and results, focusing beyond immediate tasks to consider work performance of group Uses experience to reflect on how variables impact decision outcomes, and to gain insights into effective decision-making in different contexts |
Sectors
Business Competence – Project Management